Optimize Your Printing Processes with Managed Print Services from OESA
Occupied with their daily business operations, many companies don’t regularly evaluate, review or monitor their printing practices. In many cases, this unintended oversight leads to undetected and unnecessary expense.
When you consider that:
- Office printing can eat up as much as 3% of a company’s annual budget.
- A single office worker can cost a company thousands of dollars a year through printing waste along.
- On average, printing costs tend to increase by more than 11% each year.
With Managed Print Services from OESA, you’ll get your printing expenses under control. Historically, OESA clients have been able to save between 7-15% or dramatically more on their printing costs, which translates into hundreds of thousands or even millions of dollars. We’ll help you trim costs, become more productive and lighten the burden on your IT staff.
UNDERSTANDING THE MANAGED PRINT PROCESS
OESA has helped a wide variety of businesses with Managed Print Services. We’ve delivered maximum benefits in the shortest amount of time thanks to a streamlined, four-step print assessment process.
1) SET PROJECT OBJECTIVES
Before we plan a customized managed print strategy, we work with you to identify your specific goals. The most common include:
- Establishing controls to measure and manage your printing costs
- Reducing supply theft
- Consolidating vendors
- Increasing efficiency
- Freeing up IT resources
2) CREATE A COST CONSENSUS
Once we have your goals established, we examine your current printing solution and determine your Total Cost of Ownership (TCO). Utizling software called the Data Collection Agent (DCA), we locate the devices on your network and determine your monthly output volume. The DCA is non-invasive and sees only your device information, not the content of your print jobs.
On our way to creating your cost consensus, we take a quick walk through your workplace and map out a floor plan of your printers. We’ll use this floor plan to track usage throughout your office.
3) DEVELOP A PATH FOR IMPROVEMENT
After we understand your current printing practices, we find ways to improve them. These can include:
- Removing redundant or underused devices
- Securing your supply cabinets
- Moving cost-effective printers to high usage areas
4) CONTINUALLY IMPROVE
OESA recognizes that your printing needs will change over time. That’s why we offer quarterly and semi-annual meetings to review your progress. We can discuss usage trends, spotlight the devices that keeping causing you problems and evaluate the overall effectiveness of our program.
If you’d like to ask us questions about our printing assessments, contact us.
Ask About Our Unlimited Print Program
At OESA, we realize how your needs for printing might be excessive and at times unknown, this is why we offer our unlimited print program. Speak to a representative today and ask about how this program can you save you money.
At OESA, helping you and your equipment work more efficiently is our primary concern. Our monitoring reports—a fundamental component of our Managed Print Services—allow you to get a picture of printer usage throughout your workplace without interrupting any of your essential processes.
Details of Monitoring Reports
OESA’s monitoring software lets you check the status of your printers in real time. This software is non-invasive, gathering only general data on device usage. There is no cause for concern regarding about leaks of sensitive information or impediments to your workflows.
OESA can use the data gleaned from the monitoring software to ensure that your printer fleet works at optimal levels. It also allows us to service your equipment and restock supplies proactively.
To learn more about our monitoring reports, contact us.